Human Resources Toolkit

Recruitment & Selection

Employees:
If you are an employee of MRU and you do not know your password, please use the "Forgot your password" link to reset your password.

Contract Staff:
For those of you that are casual staff or on contract, please create an account. Please ensure to use your <username>@mtroyal.ca when signing up. If you receive the message stating your account already exists, please use the "Forgot your password" link to reset your password.

Staff, Management and Exempt

GUIDELINES

Guidelines for Hiring Staff, Management and Exempt
Interview Expense Guide (management)
Relocation Expense Policy
- Relocation Expense Procedures (management)
- Relocation Guide (management)
Code of Conduct
Onboarding Guide
Unconscious Bias Training Module

FORMS

Interview Expense Form
Payroll Redistribution Form - NEW!
Position Control Form - NEW!
Recruitment Confidentiality and Conflict of Interest Agreement (for selection committee members)
Reference Check Template - NEW!
Relocation Expense Form
Sample Interview Questions
Selection Summary Sheet

Casuals

Faculty

Visitors, Research Assistants, Postdoctoral etc.

GUIDELINES

FORMS - Please download before entering information

NEW: Position validation process

As of May 1, 2024, there is a new process to confirm that each vacant and encumbered position has an assigned budget. It also provides a complete, accurate and up-to-date list of active positions in Banner.

Resources to support the completion of these forms:

Position Validation Process Job Aid (includes definitions, troubleshooting tips on data error)
Creating or Modifying Position Job Aid
Position Control Form workflow

Exempt Exclusion Review

Mount Royal University has been working with leaders, staff, and the Mount Royal Staff Association to review all non-academic positions to ensure they are in line with the exclusion criteria as set out in section 1(1)(l) of the Alberta Labour Relations Code. Please review the information below:

Other Resources

Bursaries

Management and Exempt Bursaries

Classification (Staff, Management and Exempt)

GUIDELINES

FORMS

Credit Contract Administration

Credit contracts are issued in each of the academic terms (e.g., September - December, January - April, May - June, July - August). This information explains who’s involved, the process, guidelines and forms.

What is the process?

Leaders complete the recruitment process (including interviews, selection and offer).
Credit contract administrators create a contract in the Banner instructional contract system.
The contract starts at Ungranted/New status.
Electronic signatures are obtained on the contract.
The credit contract administrator tracks the signatures and updates the contract through Instructor Signed, Chair/Manager
Granted and Dean/Director Granted status as each party signs the contract.
The instructor submits any required paperwork (e.g., bank deposit forms, SIN verification, tax forms).
The credit contract administrator prepares and submits all paperwork to the HR/Payroll team at payroll@mtroyal.ca.
Payroll processes the contract and moves the contract to Payroll Processed status - contract is locked.

Guidelines

This video of the information session held on Oct. 31, 2022 provides an overview of the winter contract process for 2023 and tips/tricks to ensure a smooth contract process.

Forms